1. Who We Are

Class name: Lena Self-Defence
Purpose: Children’s self-defence classes (ages 7–15)
Contact email: contact@lenadefence.uk

Lena Self-Defence is the data controller responsible for your personal data.

2. What Information We Collect

We may collect and process the following information:

a) Information you provide to us

• Parent or guardian name
• Child’s name and age
• Email address
• Phone number
• Emergency contact details
• Medical or health information (only where necessary and with consent)
• Any information submitted via contact forms, booking forms, or email

b) Website information

• IP address
• Browser type and device information
• Pages visited and time spent on the website

This information is collected through standard website technologies such as cookies and analytics tools.

3. How We Use Your Information

We use personal information to:

• Respond to enquiries
• Manage class bookings and attendance
• Communicate important information about classes
• Ensure the health, safety, and wellbeing of participants
• Meet safeguarding and legal obligations
• Improve our website and services

We only collect data that is relevant and necessary for these purposes.

4. Legal Basis for Processing

Under UK GDPR, we process personal data on the following legal bases:

• Consent – where you have given clear permission
• Contract – to deliver services you have requested
• Legal obligation – safeguarding and record-keeping requirements
• Legitimate interests – improving our services and communication

5. Safeguarding & Children’s Data

We take children’s privacy extremely seriously. Personal data relating to children is:

• Collected only from parents or legal guardians
• Used solely for safeguarding, safety, and participation purposes
• Stored securely and accessed only by authorised staff

We never knowingly collect personal data directly from children through the website.

6. Data Sharing

We do not sell or rent personal data to third parties.

We may share information only when:

• Required by law or safeguarding obligations
• Necessary to protect a child’s safety
• With trusted service providers who support our operations (e.g. secure booking systems), under strict confidentiality agreements

7. Data Storage & Security

We take appropriate measures to protect personal data, including:

• Secure digital storage
• Restricted access to sensitive information
• Password-protected systems

Personal data is kept only for as long as necessary to fulfil its purpose or meet legal requirements.

8. Cookies

Our website may use cookies to improve user experience and analyse website traffic.

You can control or disable cookies through your browser settings. Further details can be provided in a separate Cookie Policy if required.

9. Your Rights

Under UK data protection law, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data (where applicable)
• Restrict or object to processing
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)

More information is available at: https://www.ico.org.uk

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Lena Self-Defence
Email: contact@lenadefence.uk

11. Policy Review

This Privacy Policy is reviewed regularly and updated as necessary to reflect changes in legislation or our practices.

Last reviewed: 03/02/2026
Next review: 03/02/2027

Last updated: 03/02/2026

This Cookie Policy explains how Lena Self-Defence uses cookies on our website and how you can manage them.

What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help websites function properly, improve user experience, and provide information about how the site is used.

How We Use Cookies

Lena Self-Defence uses cookies to:

• Ensure the website functions correctly
• Understand how visitors use our website
• Improve website performance and content

We do not use cookies to collect personal information about children.

Types of Cookies We Use

Essential Cookies

These cookies are necessary for the website to function and cannot be switched off in our systems.

Analytics Cookies

These cookies help us understand how visitors interact with our website (for example, pages visited and time spent on the site). This information is anonymous and used only to improve our services.

Managing Cookies

You can control or delete cookies through your browser settings. You can also set your browser to block cookies entirely; however, this may affect how the website functions.

Changes to This Policy

This Cookie Policy may be updated from time to time. Any changes will be posted on this page.

Contact Us

If you have any questions about our use of cookies, please contact:

Lena Self-Defence
Email: contact@lenadefence.uk